Big Sandy Area Development District      Policy Manual

Medical Leave

Big Sandy ADD provides family & medical leaves of absence to eligible employees who become temporarily unable to work due to a serious health condition or disability. For family & medical leave purposes, a serious health condition or disability includes inpatient care in a hospital, hospice, or residential medical care facility; continuing treatment by a health care provider; and temporary disabilities associated with pregnancy, childbirth, and related medical conditions.

Employees in the following employment classifications are eligible to request family & medical leave:

* Regular full-time employees

* Regular part-time employees

Eligible employees may request family & medical leave only after completing 1250 hours of service, however we may consider exceptions to the service requirement to accommodate disabilities. In order to receive family & medical leave, you must specifically request it. If you think you will need a family & medical leave, give your request to your team leader at least 30 days in advance of the date the leave would start. This will help us plan for your possible absence. If it is an unexpected situation, make your request as soon as possible.

We require a health care provider's statement verifying the need for family & medical leave and the start and expected end dates. You are responsible for telling us about any subsequent changes to that information. Before you can return to work, we will require verification from a health care provider stating that you are fit to return.

Unpaid family & medical leaves are normally for the period of the disability, up to a maximum of 12 weeks within any 12 month period. The 12 week maximum applies to any combination of both family & medical leave during any 12 month period. If the initial period of approved leave proves insufficient, we will also consider a request for one time single extension of no more than 45 calendar days. Before beginning an unpaid family & medical leave, you must first use any available accrued paid time off, such as vacation or sick benefits, which will be considered part of your leave time.

If you incur a work-related injury, you are eligible for a family & medical leave for the period of 12 weeks and disability in accordance with the laws covering occupational disabilities.

Subject to the terms, conditions, and limitations of the applicable plans, Big Sandy ADD will continue to provide health insurance benefits for the full period of a family & medical leave.

Benefit accrual, such as vacation, sick leave, or holiday benefits, will be suspended during an unpaid family & medical leave and will resume when you return to active employment.

The District portion of health insurance benefits are still paid by the District for you during your FMLA. If however, you do not return to work from FMLA, you will be required to reimburse the District the cost of health insurance paid out on your behalf.

To help us plan for your return from leave, we request at least two weeks notice before your expected return date. When you return from family & medical leave, you will be reinstated to your position unless that job is no longer available. If it is not available, you will be placed in an equivalent position for which you are qualified. However, reinstatement cannot be guaranteed in all cases.

Policy No.  601  Issued  7/17/2003    

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