Big Sandy Area Development District      Policy Manual

Internet Usage

Big Sandy ADD may provide employees with Internet access to help them do their jobs. This policy explains the guidelines for using the Internet responsibly and productively. While Internet usage is intended for job-related activities, we permit incidental and occasional brief personal use within reasonable limits.

All Internet data that is composed, transmitted, or received via our computer systems is considered to be part of our official records. This means that it is subject to disclosure to law enforcement or other third parties. Therefore, you should always make sure that the business information contained in Internet email messages and other transmissions is accurate, appropriate, ethical, and lawful.

The equipment, services, and technology that you use to access the Internet are always the property of Big Sandy ADD. Therefore, Big Sandy ADD reserves the right to monitor Internet traffic. We also reserve the right to retrieve and read any data that is composed, sent, or received through our online connections or is stored in our computer systems.

We do not allow data that is composed, transmitted, accessed, or received via the Internet to contain content that could be considered discriminatory, offensive, obscene, threatening, harassing, intimidating, or disruptive to any employee or other person.

Examples of unacceptable content include (but are not limited to) sexual comments or images, racial slurs, gender-specific comments, or other comments or images that could reasonably offend someone on the basis of race, age, sex, religious or political beliefs, national origin, disability, sexual orientation, or any other characteristic protected by law.

Big Sandy ADD does not allow the unauthorized use, installation, copying, or distribution of copyrighted, trademarked, or patented material on the Internet. As a general rule, if you did not create the material, do not own the rights to it, or have not received authorization for its use, you may not put the material on the Internet. You are also responsible for ensuring that a person sending material over the Internet has the appropriate distribution rights.

Before you download or copy a file from the Internet, you should take the necessary anti-virus precautions. Big Sandy ADD requires that all downloaded files be checked for viruses. All compressed files must be checked for viruses both before and after decompression.

Employees whose Internet usage violates laws or Big Sandy ADD policies are subject to disciplinary action, up to and including termination of employment. Employees may also be held personally liable for any violations of this policy.

The following are examples of some actions and activities that are prohibited

and which could result in disciplinary action:

Sending or posting discriminatory, harassing, or threatening messages or


Using the organization's time and resources for personal gain

Stealing, using, or disclosing someone else's code or password without


Copying, pirating, or downloading software and electronic files without


Sending or posting confidential material, trade secrets, or proprietary

information outside of the organization

Violating copyright law

Failing to observe licensing agreements

Engaging in unauthorized transactions that may incur a cost to the

organization or initiate unwanted Internet services and transmissions

Sending or posting messages or material that could damage the

organization's image or reputation

Participating in the viewing or exchange of pornography or obscene materials

Sending or posting messages that defame or slander other individuals

Attempting to break into the computer system of another organization or


Refusing to cooperate with a security investigation

Sending or posting chain letters, solicitations, or advertisements not related

to business purposes or activities

Using the Internet for political causes or activities, religious activities, or any

sort of gambling

Jeopardizing the security of the organization's electronic communications


Sending or posting messages that disparage another organization's products or services

Passing off personal views as representing those of the organization

Sending anonymous email messages

Engaging in any other illegal activities

Policy No.  517  Issued  7/17/2003    

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