Big Sandy Area Development District      Policy Manual
Policy

Timekeeping

Non-exempt employees are responsible for accurately recording the hours they work. This information also helps Big Sandy ADD comply with the laws that require us to keep accurate records of "time worked" in order to correctly calculate employee pay and benefits. "Time worked" is defined as all the time staff spend performing assigned duties.

If you are a non-exempt employee, you must accurately record the time you begin and end your day, as well as the beginning and ending time of any meal periods, or if you leave the workplace for personal reasons. The ADD also requires that you receive advance approval from your team leader before working any overtime hours.

Each employee is required to maintain a complete and accurate record of hours worked in a format provided for this information. The format includes a time and travel log, sick, annual and compensatory time report. At the discretion of the individual team leader, some employees may be required to maintain a narrative of their activities during the day. The employee is required to submit it to the designated team leader, who shall sign the documentation as a condition of receiving wage payments. We consider attempts to falsify timekeeping records a very serious matter. Therefore, any of the following actions may result in disciplinary action, up to and including termination: altering, falsifying, tampering with time records, or recording another employee's time record.

You are also responsible for signing your time records to certify their accuracy. Your team leader will then review and sign the time records before submitting for payroll processing.

Deductions other than those required by law will be made only upon authorization in writing of the employee. The District reserves the right to limit the types of deductions, which may be made. Mandatory deductions currently include the following: Federal Income Tax, Kentucky Income Tax, Location Occupational Tax, Social Security/Medicaid and Counties Employment Retirement Systems.

Optional deductions currently available to employees include:

1.Section 125 Medical/Dependent Care Flex Plan

2.401-K Retirement Plan

3.Commonwealth Credit Union

4. Coffee Fund

5.Staff Supporting Staff

6.Retroactive Payroll Adjustments

7.Computer Loan Program - when applicable

You are also responsible for signing your time records to certify their accuracy. Your team leader will then review and sign the time records before submitting for payroll processing.


Policy No.  401  Issued  7/17/2003    

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