Big Sandy Area Development District      Policy Manual
Policy

Sick Leave Benefits

Big Sandy ADD provides paid sick leave benefits to eligible employees after completion your probationary period for temporary absence due to illnesses or injuries. Regular full-time employees and regular part-time employees are eligible for sick leave:

Once you are eligible, you will begin to earn paid sick leave time equal to 7-1/2 hours per month during the first year of employment, 8-1/2 hours per month during years 2-5, and 10 hours per month after 5 years. Sick leave benefits are calculated on the basis of a "benefit year." This is the 12-month period that begins when you start earning sick leave.

You can request use of paid sick leave after completing a satisfactory probationary period. Paid sick leave can be used in minimum increments of one-half hour. You may use sick leave benefits for an absence due to your own illness or injury, or that of any member of your immediate family. The term "immediate family" is defined as: husband, wife, son, daughter, step-child, parent, step- parent, foster parent, grandparent, grandchild, brother, sister.

If you are unable to report to work due to illness or injury, you should notify your team leader before the scheduled start of your workday if possible. Your team leader must also be contacted on each additional day of absence. It is your responsibility to notify the Communications Coordinator that you will be out.

If you are absent for three or more consecutive days due to illness or injury, a physician's statement must be provided verifying the disability and its beginning and expected ending dates. The same verification may be requested for other sick leave absences as well and may be required as a condition of receiving sick leave benefits. Before returning to work from a sick leave absence of 3 calendar days or more, you must provide a physician's verification that you may safely return to work. Sick leave benefits will not be paid for absence the day before or the day after a paid holiday without a physicians excuse.

Unused sick leave benefits will be allowed to accumulate until you have accrued a total of 320 hours of sick leave benefits. If your benefits reach this maximum, further accrual of sick leave benefits will be suspended until you have reduced the balance below the limit.

Excessive absenteeism will not be tolerated. The District deems excessive to be in excess of 15 hours sick per month. If you are calling in sick more often than this, you may be asked by your team leader how you plan to correct this problem. If the problem persists without just cause and you do not correct the problem, you will receive written notification of excessive unexplained absenteeism and will be placed on warning. The District reserves the right to disallow sick leave benefits if you are warned about excessive absenteeism. Sick leave benefits are intended solely to provide income protection in the event of illness or injury, and may not be used for any other absence. You will not be paid for unused sick leave benefits either while you are employed or upon termination of employment.

EMPLOYEE LEAVE TIME BANK

Policy

District employees may create and maintain an Employee Leave Time Bank.

Procedure

A District employee who has accumulated annual leave may elect to offer up to 3 days of this leave annually, through the Employee Leave Time Bank, to fellow employees who have expended their annual and sick leave due to a medical crisis.

The eligibility requirements to obtain this assistance include:

The Employee:

Must be a full-time, regular employee;

Must be off work one month before becoming eligible and have expended all their annual and sick leave;

Must provide written confirmation by a physician that he/she will be unable to return to work during the eligibility period;

Additional eligibility criteria includes:

The medical leave must be for the employee or a member of the employee’s immediate family;

The employee cannot be receiving any other benefits, such as unemployment and/or workman’s compensation. Income of other family members will not be considered in determining eligibility;

The assistance will consist of a maximum of ten (10) working days donated to the employee. The donated annual leave will be converted to the employee’s current salary level.

If the employee returns to work prior to expending the ten (10) days, the remainder will be returned to the donation file and that employee will not be eligible to receive assistance again for one year;

Employees who receive assistance will not be asked to repay the donated leave;

Employees who wish to donate their annual leave must sign an acknowledgment that once their leave is donated it will not be returned and becomes the property of the Employee Leave Time Bank; nor will the donating employee be informed of leave time granted to an individual from the bank.

Donation Acknowledgment:

EMPLOYEE LEAVE TIME BANK DONATION ACKNOWLEDGMENT

I ___________________________, hereby donate ___________ day(s) of annual leave to the leave time bank. Big Sandy Area Development District is authorized to expend my donated annual leave to any employee in need of assistance pursuant to the employee leave time bank policy. I understand that once I donate this annual leave time it will not be returned to me under any circumstances.

______________________________

Donating Employee

Date: _________________________

I ___________________________, hereby donate __________ day(s) of annual leave to the leave time bank. Big Sandy Area Development District is authorized to expend my donated annual leave to _______________________ who is deemed eligible and in need of assistance pursuant to the employee leave time bank policy. I understand that once I donate this annual leave time it will not be returned to me under any circumstances.

_______________________________

Donating Employee

_______________________________

Date


Policy No.  307  Issued  3/17/2011  Applicable  2/2/2011

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